El Pahuma

Lalo Loor








Contact Us

Field Courses

Summer Courses Enrollment Instructions and Materials

Enrollment Deadline:  first Monday in April

Congratulations on your acceptance to your Ceiba summer program in Ecuador!  We are pleased to have your participation in this exciting learning adventure! Completing your enrollment takes just a few simple steps. Please submit the first two items (*) below before the enrollment deadline, to confirm your space in the program:

*1.  Complete the online Enrollment Form (details below).
*2.  Download and sign the Liability Release Waiver, and mail the original to Ceiba (postmarked by the enrollment deadline):

Ceiba Foundation for Tropical Conservation
301 S. Bedford Street, Suite 7A
Madison, WI 53703

3.  Complete University of Wisconsin International Academic Programs enrollment requirements
4.  Check that your Passport is valid, or apply for one immediately.
5.  Read the Course Information Packet for your program.
6.  Read the Frequently Asked Questions about traveling to Ecuador, prior to your departure.
7.  Obtain a Yellow Fever Vaccination  (Andes to Amazon participants only)
8.  Submit your Travel Itinerary - not later than May 1
9.  Pay your Program Tuition.
10.  Consult these helpful travel websites for more information about your trip to Ecuador.



Enroll Form

Online Enroll Form

Enrollment Form for Ecuador Summer Programs

Please complete the online Summer Program Enrollment Form (hosted by Google). The form contains information necessary to prepare sites and staff in Ecuador for your visit, such as diet preferences, contact information and medical concerns. We use all the information to assure that your host family, lodging and food requests are taken into account at all the sites we visit during the semester. Please fill out all the fields, answering all the questions as fully as possible, and then click the submit button to complete the process. If you have any difficulties with the online form, please let us know. 


International Academic Programs

Complete University of Wisconsin Enrollment Requirements

Your Ecuador course is hosted and instructed by the Ceiba Foundation. However, you will be enrolled as a University of Wisconsin student (if you are not one already) while participating in the program. UW provides provides the academic transcript for your study abroad experience. In addition to enrolling through Ceiba, there are a few steps you must complete through UW's office of International Academic Programs (IAP). You will receive an acceptance email from IAP, that will include additional steps to confirm your participation through your MyStudyAbroad (MySA) account. The email provides instructions on logging in to your MySA account to complete IAP's enrollment requirements.

US Passport

US Passport


You must have a valid passport to travel to Ecuador, and it must be valid for at least 6 months beyond the date of your arrival. If you do not have a passport, apply for one immediately. It can take up to 6 weeks to obtain a passport, and you cannot apply for a visa until you have one. Passport applications can be completed at most large US Post Offices or State Department offices.  For more information visit the U.S. State Department passport website. As soon as you receive your passport, please submit your passport number to Ceiba via email


Course Packets

Course Information Packet

Select the packet for your summer program from the list below. Each packet includes detailed information on course logistics, including travel dates, sites visited, and planned activities. It also provide lecture topics, a list of required textbooks, and all required and recommended gear for your program.


Frequently Asked Questions

Frequently Asked Questions

When should I arrive in Ecuador? What if my plane is early or late? What are the accommodations like during the program? Should I bring a laptop or cell phone? What kind of money do they use? The answers to these and many more are provided in the Frequently Asked Questions (FAQ) for all summer courses. Many responses were contributed by former students, to ensure they adequately and accurately address your concerns.

Yellow Fever Vaccination

Yellow immunization book

Immunization Book

Only participants in the Tropical Ecosystems: Andes to Amazon program need a valid yellow fever vaccination. Proof of vaccination is a requirement for travel to the Tiputini Biodiversity Station in the Amazon.  During the trip you will be asked to present proof of vaccination (typically in the form of a standard "Yellow Book" immunization record, which you should ask your physician to complete when you are vaccinated).  The vaccination is a simple shot that can be obtained from most health clinics, personal physicians or travel clinics.  Vaccinations are valid 10 days after being administered, and are good for a period of 10 years.  Please note that contracting yellow fever is not a risk at the Tiputini station; however, proof of vaccination is a strict requirement for entry to the Yasuni area, and no exceptions will be made. For additional information on travelers' health please consult the Centers for Disease Control (CDC) .


Travel Itinerary

Travel Itinerary

We recommend you purchase your ticket to Ecuador as soon as possible so that you get the best available fare and seat.  Your itinerary should be sent to us no later than May 1. Please submit your Travel Itinerary Form through UW International Academic Programs (if you are not applying through UW-IAP, please complete the Ceiba itinerary form). Because we use this information to schedule your airport pickup, however, you must notify Ceiba of any changes to this itinerary prior to your departure. See the FAQ that was sent with your acceptance letter for more details on arriving in Ecuador.



Program Tuition

If you are applying through the University of Wisconsin's Office of International Programs, you will receive a bill from the UW Bursar for the program tuition plus administrative fees; if you are not a UW student you may receive this bill directly from your home institution: U.S. and Canadian participants should contact the UW study abroad office with any questions on tuition payment. Participants from outside the U.S. and Canada should contact Ceiba for tuition payment instructions.

Travel Websites

Before traveling to Ecuador, you may wish to consult some of the following websites. Several are Ceiba's project-specific websites that provide more detail on the history and goals of our reserves. Others are governmental or news sites that provide country facts, advice regarding travel medications, US government travel recommendations, and more.

Ceiba Foundation’s Lalo Loor Dry Forest reserve
Ceiba Foundation’s El Pahuma Orchid Reserve
Ceiba on Facebook
BBC News Country Profile – Ecuador
Center for Disease Control – Health Information for Travelers
Ecuador Information - Ministry of Tourism (Spanish)
U.S. Embassy in Quito
U.S. Department of State Consular Information Sheet
U.S. Passport Application Website

If you have any questions as you complete the enrollment and pre-departure process, please contact Ceiba or the International Academic Programs office of the University of Wisconsin.


Top To Homepage

Home     El Pahuma     Lalo Loor     Courses     Volunteer     Research     Articles     Donate     Contact

© Ceiba Foundation for Tropical Conservation